The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Job Description Kennedy Center Education Department seeks versatile, energetic, non-union Projections Supervisor for its Equity TYA touring production scheduled for January 2024 – May 2024. Technicians receive weekly salary, housing, and per diem. Positions open until filled, with interviews beginning August 2023. Key Responsibilities Under the guidance of the production’s Projections Designer and as the venue allows, serves as the primary Kennedy Center representative for adapting and executing the projection design for each venue on tour. This includes, as coordinated with the Stage Manager, supervising and executing the installation of projection equipment in each venue, running through a cue check before the first performance in each venue, conducting a equipment check at the top of each day of performances, watching the show for quality control and cueing, and operating the projection console as the needs of the venue dictate and the house rules allow. In coordination with the Technical Director and ATD, assisting with all technical aspects of the production for each venue, including loading and unloading of the truck, building and break-down of the set, and maintenance of the set. Participating in load-out/truck pack of all venues. Participate in the shared task of traveling the set and company to and from venues, along with other company technicians, by serving as a 26’ truck driver and van driver, and maintaining all applicable paperwork (driver log, trip log, and vehicle condition report). Serving as a liaison for arranging repairs and maintenance of the truck and van on tour, in coordination with the Lighting Supervisor/TD, Sound Supervisor/ATD, Props/Wardrobe Supervisor, and the Stage Manager. Maintaining all paperwork involved with both vehicles. Communicating with the production’s creative team in order to successfully achieve the desired production goals consistently in performance. Carrying a Kennedy Center credit card and/or petty cash funds for tour needs, and regularly submitting receipts to the Tour office. Other duties as assigned. Key Qualifications Applicants must have a minimum of 3 years of technical theater experience in projections, general stagecraft, and safe working procedures. Prior touring experience preferred. Valid driver’s license, excellent driving record and ability to drive a 26' truck essential. Applicant must possess excellent organizational, communication and interpersonal skills. Must be able to lift and carry heavy weights, and stand for upwards of 8 hours a day. Environment includes working outdoors and indoors and in flexible environments.
Part Time Temporary
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Job Description Kennedy Center Education Department seeks versatile, energetic, non-union Projections Supervisor for its Equity TYA touring production scheduled for January 2024 – May 2024. Technicians receive weekly salary, housing, and per diem. Positions open until filled, with interviews beginning August 2023. Key Responsibilities Under the guidance of the production’s Projections Designer and as the venue allows, serves as the primary Kennedy Center representative for adapting and executing the projection design for each venue on tour. This includes, as coordinated with the Stage Manager, supervising and executing the installation of projection equipment in each venue, running through a cue check before the first performance in each venue, conducting a equipment check at the top of each day of performances, watching the show for quality control and cueing, and operating the projection console as the needs of the venue dictate and the house rules allow. In coordination with the Technical Director and ATD, assisting with all technical aspects of the production for each venue, including loading and unloading of the truck, building and break-down of the set, and maintenance of the set. Participating in load-out/truck pack of all venues. Participate in the shared task of traveling the set and company to and from venues, along with other company technicians, by serving as a 26’ truck driver and van driver, and maintaining all applicable paperwork (driver log, trip log, and vehicle condition report). Serving as a liaison for arranging repairs and maintenance of the truck and van on tour, in coordination with the Lighting Supervisor/TD, Sound Supervisor/ATD, Props/Wardrobe Supervisor, and the Stage Manager. Maintaining all paperwork involved with both vehicles. Communicating with the production’s creative team in order to successfully achieve the desired production goals consistently in performance. Carrying a Kennedy Center credit card and/or petty cash funds for tour needs, and regularly submitting receipts to the Tour office. Other duties as assigned. Key Qualifications Applicants must have a minimum of 3 years of technical theater experience in projections, general stagecraft, and safe working procedures. Prior touring experience preferred. Valid driver’s license, excellent driving record and ability to drive a 26' truck essential. Applicant must possess excellent organizational, communication and interpersonal skills. Must be able to lift and carry heavy weights, and stand for upwards of 8 hours a day. Environment includes working outdoors and indoors and in flexible environments.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Completion of the eighth grade and six months manual labor experience with a familiarity with the area of assignment; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required.Position Summary This is limited skilled manual work requiring the application of techniques and knowledge above the basic laboring level. Acts as work leader in absence of a supervisor, operates equipment requiring a degree of learned skills and performs light carpentry work. An employee assigned to this classification performs advanced laboring tasks including the operation of light mowers, farm and industrial equipment or the use of specialized machines and hand tools. This work may be performed under close supervision or general supervision in accordance with specific instructions and with defined procedures and schedules. Work is reviewed while in progress and upon completion for adherence to instructions and conformance with established standards.Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Performs semi-skilled duties in construction, alteration, maintenance, and repair on County Public Works property, buildings, and bridges; occasionally acts as lead worker in such activities. Operates air compressor, pneumatic tools, power tampers, rodding machines, and various hand tools and power tools in the installation, repair and maintenance of storm sewer lines, catch basins, and streets. Operates pick-up trucks with and without trailer to transport light equipment to various worksites. Performs a variety of skilled gardening tasks such as the planting and transplanting of flowers and shrubs; assists in the construction and development of flower beds and related beautification projects. Performs semi-skilled manual tasks relating to such activities as laying and repairing of storm sewer lines; construction and repair of sidewalks, headwalls, and catch basins with steel, concrete and other pipe installation apprentices. Assists in the building and repair of bridges. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Some knowledge of the standard practices, materials, tools and equipment utilized in the area of assignment. Some knowledge of the work hazards and applicable safety precautions associated with the area of work assignment. Ability to acquire a knowledge of the operating details and procedures of specialized equipment and other characteristics of a specific assignments. Ability to understand and follow oral and written instructions. Ability to perform manual heavy labor for extended periods as required by work assignments. Skill in the use and care of the tools, equipment and materials employed in work. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to use hands to finger, handle or feel, and reach with hands and arms. The employee is frequently required to stand; sit; stoop, kneel, crouch or crawl, and talk or hear. The employee is occasionally required to sit, and climb or balance. The employee must regularly lift and/or move up to 100 pounds, occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to wet, humid conditions (non-weather). The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to vibration. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Completion of the eighth grade and six months manual labor experience with a familiarity with the area of assignment; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required.Position Summary This is limited skilled manual work requiring the application of techniques and knowledge above the basic laboring level. Acts as work leader in absence of a supervisor, operates equipment requiring a degree of learned skills and performs light carpentry work. An employee assigned to this classification performs advanced laboring tasks including the operation of light mowers, farm and industrial equipment or the use of specialized machines and hand tools. This work may be performed under close supervision or general supervision in accordance with specific instructions and with defined procedures and schedules. Work is reviewed while in progress and upon completion for adherence to instructions and conformance with established standards.Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Performs semi-skilled duties in construction, alteration, maintenance, and repair on County Public Works property, buildings, and bridges; occasionally acts as lead worker in such activities. Operates air compressor, pneumatic tools, power tampers, rodding machines, and various hand tools and power tools in the installation, repair and maintenance of storm sewer lines, catch basins, and streets. Operates pick-up trucks with and without trailer to transport light equipment to various worksites. Performs a variety of skilled gardening tasks such as the planting and transplanting of flowers and shrubs; assists in the construction and development of flower beds and related beautification projects. Performs semi-skilled manual tasks relating to such activities as laying and repairing of storm sewer lines; construction and repair of sidewalks, headwalls, and catch basins with steel, concrete and other pipe installation apprentices. Assists in the building and repair of bridges. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Some knowledge of the standard practices, materials, tools and equipment utilized in the area of assignment. Some knowledge of the work hazards and applicable safety precautions associated with the area of work assignment. Ability to acquire a knowledge of the operating details and procedures of specialized equipment and other characteristics of a specific assignments. Ability to understand and follow oral and written instructions. Ability to perform manual heavy labor for extended periods as required by work assignments. Skill in the use and care of the tools, equipment and materials employed in work. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to use hands to finger, handle or feel, and reach with hands and arms. The employee is frequently required to stand; sit; stoop, kneel, crouch or crawl, and talk or hear. The employee is occasionally required to sit, and climb or balance. The employee must regularly lift and/or move up to 100 pounds, occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to wet, humid conditions (non-weather). The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to vibration. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in public or business administration, engineering, construction, architecture, or related field and five years code enforcement or related experience, two of the five years must be supervisory; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical, and s uccessful completion of all applicable background checks pre-hire and ongoing are required. Florida Association of Code Enforcement “Fundamentals of Code Enforcement” certification required within one year of employment in this classification. Position Summary This is highly responsible administrative, technical and supervisory work managing and coordinating field assignments; conducting investigations and processing violations of County zoning ordinances and regulations for the Code Administration Office. An employee assigned to this classification is responsible for management of the Code Administration Office operations, staff and all code programs including: Property Maintenance, Nuisance Abatement, Minimum Housing, Zoning and Sign Code Enforcement, Commercial Landscape and Tree Protection, Solid Waste Code Enforcement and the County's Rental Permitting Program. Work is performed under the direction of a higher- level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Oversees the administration/enforcement of County Codes as provided in Florida Statute, Chapter 162; reviews code cases prior to administration/enforcement through the Special Magistrate or County Court. Manages the day-to-day operations of the Code Administration Office and provides advice on the interpretation and application of code administration policies and procedures to resolve issues and questions. Assigns scope of work as it relates to each code program; performs moderately complex administrative and financial duties such as review and evaluate statistical data, review and report monthly expenses, and review invoices and research special projects and issues. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Develops policies, procedures, processes and short- and long-term plans as it relates to Code Administration; responsible for office budget and allocation of funds. Provides technical guidance and assistance to code officers; review, design, implement and direct code administration/enforcement procedures. Researches and makes recommendations related to regulatory ordinances as required to implement policy decisions. Prepares written reports related to the operations of field personnel and assesses the effectiveness of county codes and ordinances. Makes recommendations and prepares reports related to the updating of complex codes and ordinances. Assists staff and public with the more complex code interpretations, reports, and field inspections as required. Ensures consistent administration/enforcement of county codes and ensures that citizen service requests are processed in a time-bound manner. Handles citizen complaints related to code administration/enforcement and makes decisions based upon sound judgment regarding the application of various codes and ordinances. Provides evidence and testimony before a Special Magistrate or other evidentiary bodies. Provides presentations to the Board of County Commissioners, citizen groups and other boards and advisory groups. Coordinates with other departments to enforce codes related to their duties such as environmental protection, building permitting, zoning, land use, solid waste collection and public health. Develops new programs to regulate business activities as necessary. Identifies opportunities to improve service delivery methods and procedures; makes recommendations to acquire software, equipment and staff levels to accomplish goals. Drives a County and/or personal vehicle to perform duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of County zoning ordinances, policies and procedures. Thorough knowledge of methods and procedures of zoning inspection. Thorough knowledge and understanding of Chapter 162, Florida State Statutes. Considerable knowledge of County wide geographic area and of County's sign ordinances . Knowledge of procedures used in hearing a case with the Special Magistrate. Ability to effectively manage projects and appropriate priorities; ability to effectively coordinate with other departments and coordinate the activities and assignments of employees. Ability to deal tactfully with contractors, architects, engineers and the general public. Ability to impartially explain to the general public County zoning ordinances and procedures. Ability to prepare accurate reports and maintain detailed records. Ability to set clear objectives and measures and monitor process, progress and results. Ability to effectively manage, motivate, evaluate and develop subordinates to create a high performing, positive team environment. Ability to read and comprehend maps, plats and aerial photographs. Ability to communicate effectively, both orally and in writing. Ability to deal courteously and tactfully with the general public both in person and over the phone. Ability to establish and maintain effective working relationships with coworkers, the Special Magistrate and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to walk, and sit. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions. The employee is occasionally exposed to wet, humid conditions (non-weather); work near moving mechanical parts; work in high, precarious places; risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. Supplemental Information Experience working with the public in code enforcement, regulatory enforcement, investigative work, complaint processing or related. Desirable Certifications: Florida Association of Code Enforcement “Administrative Aspects of Code Enforcement”, “Legal Issues in Code Enforcement”, “Officer Safety & Field Applications”, and Code Enforcement Professional”. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in public or business administration, engineering, construction, architecture, or related field and five years code enforcement or related experience, two of the five years must be supervisory; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical, and s uccessful completion of all applicable background checks pre-hire and ongoing are required. Florida Association of Code Enforcement “Fundamentals of Code Enforcement” certification required within one year of employment in this classification. Position Summary This is highly responsible administrative, technical and supervisory work managing and coordinating field assignments; conducting investigations and processing violations of County zoning ordinances and regulations for the Code Administration Office. An employee assigned to this classification is responsible for management of the Code Administration Office operations, staff and all code programs including: Property Maintenance, Nuisance Abatement, Minimum Housing, Zoning and Sign Code Enforcement, Commercial Landscape and Tree Protection, Solid Waste Code Enforcement and the County's Rental Permitting Program. Work is performed under the direction of a higher- level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Oversees the administration/enforcement of County Codes as provided in Florida Statute, Chapter 162; reviews code cases prior to administration/enforcement through the Special Magistrate or County Court. Manages the day-to-day operations of the Code Administration Office and provides advice on the interpretation and application of code administration policies and procedures to resolve issues and questions. Assigns scope of work as it relates to each code program; performs moderately complex administrative and financial duties such as review and evaluate statistical data, review and report monthly expenses, and review invoices and research special projects and issues. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Develops policies, procedures, processes and short- and long-term plans as it relates to Code Administration; responsible for office budget and allocation of funds. Provides technical guidance and assistance to code officers; review, design, implement and direct code administration/enforcement procedures. Researches and makes recommendations related to regulatory ordinances as required to implement policy decisions. Prepares written reports related to the operations of field personnel and assesses the effectiveness of county codes and ordinances. Makes recommendations and prepares reports related to the updating of complex codes and ordinances. Assists staff and public with the more complex code interpretations, reports, and field inspections as required. Ensures consistent administration/enforcement of county codes and ensures that citizen service requests are processed in a time-bound manner. Handles citizen complaints related to code administration/enforcement and makes decisions based upon sound judgment regarding the application of various codes and ordinances. Provides evidence and testimony before a Special Magistrate or other evidentiary bodies. Provides presentations to the Board of County Commissioners, citizen groups and other boards and advisory groups. Coordinates with other departments to enforce codes related to their duties such as environmental protection, building permitting, zoning, land use, solid waste collection and public health. Develops new programs to regulate business activities as necessary. Identifies opportunities to improve service delivery methods and procedures; makes recommendations to acquire software, equipment and staff levels to accomplish goals. Drives a County and/or personal vehicle to perform duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of County zoning ordinances, policies and procedures. Thorough knowledge of methods and procedures of zoning inspection. Thorough knowledge and understanding of Chapter 162, Florida State Statutes. Considerable knowledge of County wide geographic area and of County's sign ordinances . Knowledge of procedures used in hearing a case with the Special Magistrate. Ability to effectively manage projects and appropriate priorities; ability to effectively coordinate with other departments and coordinate the activities and assignments of employees. Ability to deal tactfully with contractors, architects, engineers and the general public. Ability to impartially explain to the general public County zoning ordinances and procedures. Ability to prepare accurate reports and maintain detailed records. Ability to set clear objectives and measures and monitor process, progress and results. Ability to effectively manage, motivate, evaluate and develop subordinates to create a high performing, positive team environment. Ability to read and comprehend maps, plats and aerial photographs. Ability to communicate effectively, both orally and in writing. Ability to deal courteously and tactfully with the general public both in person and over the phone. Ability to establish and maintain effective working relationships with coworkers, the Special Magistrate and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to walk, and sit. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions. The employee is occasionally exposed to wet, humid conditions (non-weather); work near moving mechanical parts; work in high, precarious places; risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. Supplemental Information Experience working with the public in code enforcement, regulatory enforcement, investigative work, complaint processing or related. Desirable Certifications: Florida Association of Code Enforcement “Administrative Aspects of Code Enforcement”, “Legal Issues in Code Enforcement”, “Officer Safety & Field Applications”, and Code Enforcement Professional”. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Clackamas County
Oregon City, OR, United States
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9
Full Time
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9